Guests arrive with a pass, not a question
Hosts invite visitors before they leave home. Each guest gets a QR or OTP pass with the time window, gate and host. Reception scans it, the host is told, a badge prints and the entry is on record.
Meera Iyer
Host: Arjun R. · Floor 6
- 8 s
- Average check-in with a QR pass
- 1 tap
- Host approval for walk-ins
- 5
- Pass types: single, multi-day, recurring, group, event
- 0
- Names written by hand
Capabilities
A pass for every kind of visit
Interview candidates, client meetings, vendor audits, parents at school pickup, patient attendants and party guests all need a different pass. Each one is set up in seconds.
QR and OTP invites
Invites go by SMS, WhatsApp or email. The visitor shows a QR or reads out an OTP. No app download needed.
Time-bound passes
Every pass has a start and end time. Overstays are flagged to the guard and the host automatically.
Group and event passes
One invite code for a party, training batch or audit team, with a cap on the number of entries.
Recurring passes
Housekeeping staff, tutors, drivers and regular vendors get a pass that works on set days and hours.
Printed or digital badges
Print a badge with photo and host at a kiosk, or show a digital badge on the visitor's phone.
Agreements at check-in
NDAs, safety rules and visitor declarations are signed on the tablet and stored with the entry.
At the gate
How a pre-approved visit works
- 01
Host creates the invite
From the staff app, web dashboard or a calendar invite. Visitor name, phone number, time window and purpose.
- 02
Visitor receives a pass
A QR and OTP arrive by message with the gate location and parking instructions your site provides.
- 03
Reception scans it
The tablet confirms the pass, takes a photo, and prints a badge if your site uses them.
- 04
Host is notified
The host gets a message the moment the visitor checks in, and again when they check out.
Details
What is included
Pass types
- Single visit
- Multi-day and recurring
- Group and event codes
- Contractor and vendor passes
- Delivery and pickup passes
Check-in options
- QR scan on tablet or kiosk
- OTP entry by the guard
- Walk-in with host approval
- Face match where the site enables it, with consent
Controls
- Blocklist and watchlist checks
- Visitor ID capture where required
- Pass limits per host or flat
- Automatic expiry and overstay alerts
- Custom fields per site
Questions
Asked at the gatehouse
Does the visitor need to install an app?
No. The pass arrives as a message with a QR and an OTP. Only hosts, residents and guards use the Ctrlapptech apps.
Can we print badges?
Yes. Ctrlapptech supports common thermal label printers at reception kiosks. Badges show the visitor's photo, host, time window and a QR for checkout.
Can a resident invite guests for a party?
Yes. A group invite creates one code with a guest limit and time window. The host sees each guest arrive.
Can a visitor's pass be cancelled?
The host or admin can cancel any pass at any time. The QR stops working immediately at every gate.
Close the paper register tonight.Open the gate on a pass tomorrow.
Try Ctrlapptech free for 30 days on one site with up to 2 gates. Guards learn the tablet in under an hour and residents or employees join from a link.
- Pass
- Trial
- Site
- 1
- Gates
- Up to 2
- Valid
- 30 days
No card needed for the trial. Your data stays yours if you leave.